Start by defining what services you need and your event date so suppliers can confirm availability. We help by notifying verified suppliers who match your brief, so you receive multiple local options quickly. Compare supplier profiles, photos and reviews to judge fit and professionalism. Contact shortlisted suppliers to check references, insurance and any charity discounts before booking.

Always confirm a supplier's insurance, licences and any necessary risk assessments to protect your event. Ask for references or case studies from similar charity events to gauge reliability and experience. Clarify pricing, what is included, payment schedules and any extra costs to avoid surprises. Agree clear delivery and set-up times and ensure contingency plans for common issues like bad weather or delays.

Look beyond price and compare what each quote includes, such as staffing, setup and any exclusions. We let you see multiple quotes, reviews and photos in one place so you can compare offers side by side. Use the platform chat to ask suppliers questions and negotiate terms directly before committing. Choose the supplier that offers the best combination of reliability, value and clear terms, then confirm booking details in writing.

Put agreed terms in writing, including delivery times, point of contact, payment schedule and cancellation policy. Keep a single channel of communication for each supplier to avoid missed messages and maintain a clear record. Pay deposits only as agreed and request receipts, keeping final payments until after fulfilment where possible. Hold a brief pre-event call to confirm arrival times and responsibilities, and have backup contacts for key suppliers on the day.